How to Create an Immersive Virtual Event Experience: Best Practices for Engaging Attendees

Attendees want to be engaged in virtual events. They want to feel like they’re actually attending, even if they’re not physically there. There are some best practices for how you can create an immersive experience for your virtual attendees.

Create a Unique Visual Experience for Your Event

When it comes to creating an immersive experience for your event, there are a number of different ways you can go. One option is using a virtual event platform like LiveStream or Zoom.

These platforms allow you to create a unique visual experience that’s tailored to the needs of your attendees and their devices. They also give them access to real-time content like video, audio and chat–all in one place.

But if you want even more control over what happens at your virtual event (and who sees what), then consider using 360 videos instead of just regular old flat 2D stuff.

You can make all kinds of things happen in 3D space: give attendees virtual tours around locations they’re interested in visiting; have participants interact with objects on-screen (like buttons); add animations and graphics that highlight important points during speeches; even bring people into historical reenactments!

There are lots more ways we could go down this rabbit hole–but let’s stop here before we get too carried away.

Make the Most of Your Venue

Your venue is an important part of your event, and it can be used to create a unique experience for attendees. Here are some ways you can use your venue to engage attendees:

  • Use the space to make it look like you’re in the room with them. For example, if you have an outdoor event that requires attendees to walk through a building or sit on bleachers before entering a stadium, consider putting up signage that directs people where they need to go while they’re passing through those spaces–and don’t forget about lighting! Illuminate signs with bright lights so they’re easy for everyone (including those who may be visually impaired) to see.
  • Use props throughout your venue as part of an immersive experience; this could include banners or posters featuring graphics related to your brand/theme/topic at each entry point into different areas where activities occur during events such as trade shows or conferences.*

Be Inspired by the Attendees

The most important part of creating an immersive virtual event experience is to be inspired by your attendees. You want to listen to their needs and wants and use their feedback to improve your event.

  • Listen carefully: This may seem obvious, but it’s easy for organizers to get caught up in the planning process and forget about the people who will ultimately be attending their events. Make sure you’re paying attention–and responding accordingly–if something comes up during conversations with potential attendees that might help improve the experience overall (e.g., “I’d love it if there was more time for breaks” or “I’m worried about getting lost on my way back from lunch”).
  • Improve upon what other organizers have done before: There are many ways events can incorporate technology into their agendas; some examples include live streaming panels or Q&A sessions via video chat platforms like Skype or Google Hangouts along with virtual tours through exhibition halls using 360-degree cameras attached to drones flying overhead during show floor tours while also providing information about products being showcased at each booth location throughout its duration so participants don’t miss out on anything important happening around them.

Use Technology to Create a Seamless Experience

To create an immersive virtual event experience, you’ll need to use technology to make sure that attendees can connect with each other and the presenter in real-time. Here are some of the most popular tools:

  • A virtual event platform is software that allows you to organize your event from start to finish, including setting up registration pages, distributing invitations (via email or social media), live streaming sessions and recording videos for later viewing by attendees who were unable to attend in person. Some platforms also include collaboration features so that participants can share files as well as chat with one another during presentations or Q&A sessions.
  • Video conferencing solutions allow people at different locations around the globe to communicate via video feeds while seeing each other’s faces on screens or mobile devices–even when they’re standing up! You can use this technology in conjunction with a live chat tool so people don’t have to just see what others are saying but also hear them speak through their microphones while typing messages back and forth using text messaging capabilities built right into these programs (which means no more yelling across rooms!). If this sounds too complicated for your needs then consider simplifying things by using an interactive polling tool instead; these apps let attendees vote on questions asked by moderators like “How many times per week do people eat tacos?”

Don’t be Afraid to Experiment!

It’s essential to try new things and experiment with your virtual event. This will help you get the most out of your event, whether it’s an annual conference or a one-off webinar.

Some ideas for experimenting include:

  • Adding social features (e.g., live polls) that allow attendees to interact with each other during breaks in the presentations, can help build community among participants and increase engagement
  • Making sure there are opportunities for attendees who aren’t in attendance at all times–for example, by having speakers ask questions from remote locations via Skype or Google Hangouts during breaks

Use Virtual Event Platform

Virtual event platforms are software solutions that allow you to create a virtual environment for your attendees. The platform will enable you to customize the look and feel of your event, whether it’s an online conference or webinar.

A key feature of a good virtual event platform like Eventtia is its ability to connect with other tools (like video conferencing) in order to create an immersive experience for attendees that makes them feel like they’re really there at your event.

When choosing which platform is right for you, consider how much time and effort you want to put into developing content ahead of time versus just showing up on day one with everything ready to go!

Engaged Attendees to Feel Like They are in the Room with You

You can make your event more immersive by using technology to create an experience that is as close to being there as possible. This means making the most of your venue, creating a unique visual experience for your event, and creating a seamless experience from beginning to end.


The key to creating an immersive virtual event experience is to put yourself in your attendees’ shoes. You want them to feel like they are in the room with you, so think about what might make that possible. If you can’t afford a real-life venue or don’t have access to one, try using technology to create a seamless experience for your audience–no matter where they are!

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